Position: Accounting Specialist & Virtual Assistant

Job Summary:

Join our dynamic team as an Accounting Specialist & Virtual Assistant! This multifaceted remote position primarily focuses on managing our financial processes, including accounts receivable, invoicing, and general bookkeeping, alongside providing comprehensive virtual administrative support. The role demands a high level of precision, responsibility, and flexibility, catering to a range of administrative, technical, and creative tasks to support our clients. This position offers an excellent opportunity to develop and apply your financial and administrative skills in a supportive, remote work environment.

Key Responsibilities:

Accounting & Bookkeeping

- Create and send invoices to customers.

- Accounts Receivable collections via email and phone.

- Create financial transactions by posting information to QuickBooks from different source documents such as invoices to customers, cash receipts, and supplier's invoices.

- Conduct monthly reconciliation for bank and credit card accounts.

- Perform any other accounting and bookkeeping tasks as needed to ensure the financial health and accuracy of the organization's financial records.

Virtual Assistance

- Efficiently organize emails, schedule appointments, and manage calendars across different time zones.

- Use tools like Excel to organize data, create charts, and generate visual reports.

- Perform accurate data entry tasks maintaining confidentiality and integrity.

- Prepare and format documents and develop engaging presentations to meet various business needs.

- Assist with project management, track progress, and communicate updates to stakeholders.

- Provide clerical and administrative support to management as requested.

- Perform other duties as necessary.

Desired Skills and Qualifications:

- Experience: 1-3 years in Accounts Receivable and bookkeeping. Previous experience in a virtual assistant or administrative role is preferred.

- Excel proficiency - Intermediate level.

- Technical Skills: Proficiency in QuickBooks and Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, and Zoom.

- Communication: Excellent command of English, both written and verbal, adapted to diverse business needs.

- Organization: Able to manage multiple tasks and deadlines efficiently.

- Problem-solving: Independent problem solver with innovative solutions.

- Adaptability: Flexible to work across different time zones as required by US-based clients.

- Professionalism: Strong work ethic, detail-oriented, and capable of working independently.

Job Details:

- Employment Type: Contract

- Duration: 1 year, with the possibility of extension

- Compensation: Given the full-time support required, the projected monthly income ranges from 25,000 to 35,000.

- Work Schedule: Monday to Friday, adhering to a night shift to align with US Time Zones (8 AM - 5 PM PST / 8:30 PM - 5:30 AM IST). Additionally, schedule may be changed contingent upon the role requirement.

- Location: Remote (Work from Home)

- Internet Requirements: A minimum internet speed of 50 Mbps is required, with a LAN connection recommended for optimal performance.

Join Us:

Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to make a significant impact in a growing company, we would love to hear from you.