Gurgaon, Haryana, India
Experience :
Manager
Closes on :
Jul 2, 2024
Job Title: Accounts Payable Team Lead
Key Responsibilities:
- Lead and supervise an accounts payable team of 6-7 specialists.
- Ensure effective management and control over vendor master data.
- Ensure processing and payment of vendor invoices and employee claims as per agreed SLA.
- Ensure compliance with TDS, GST, and MSMED laws during vendor invoice processing.
- Manage documentation related to imports, submit to banks promptly, and monitor aged items under IPDMS in collaboration with bankers.
- Ensure compliance with employee-specific policies during claim processing and define exception handling processes to maintain employee experience.
- Collaborate with business operations to resolve supplier billing discrepancies and related inquiries.
- Ensure prompt settlement and close monitoring of vendor advances and aged advances.
- Reconcile intercompany transactions and balances in real-time.
- Leverage ERP capabilities to improve efficiency through automation, implementing best practices and process improvements.
- Ensure adherence to internal controls and DAO matrix defined for the P2P process.
- Review expense GLs to ensure expenses are booked to the correct GL and cost centre, perform RCA for incorrect bookings, and implement measures to correct gaps.
- Manage monthly/quarterly accruals (book reverse accruals) for expenses in collaboration with business finance teams.
- Work closely with the financial reporting (GL) team for smooth and timely month-end book closure.
- Ensure vendor reconciliations are performed by the team as per defined frequency and compliance with the internal control framework.
- Collaborate with business operations and supply chain teams to forecast cash requirements for vendor payments and provide inputs to the treasury team for a 12-week rolling cash forecast.
- Build solid relationships with all functions and partner with the business finance team to align with the expectations of various functions.
- Monitor performance of direct reports, provide prompt and objective coaching, conduct performance reviews, promote employee recognition, and collaborate with HRBP to formulate learning and development strategies for the team.
- Assure effective communication is maintained within the department and externally. Inform employees of company/department plans and progress. Conduct staff meetings at regular intervals.
Requirements:
- Qualified CA/ICWA/MBA with 9-13 years of post-qualification experience, preferably with a manufacturing entity or a BPO/KPO catering to a large manufacturing/software company.
- Proficient in transactional finance with an understanding of TDS and GST laws.
- Ability to interact with cross-functional teams at various levels and represent the AP function at a leadership level.
- Sound financial concepts, knowledge of accounting principles, and clarity of the P2P process.
- Strong Microsoft Excel skills along with good IT skills, particularly in Outlook, Word, and PowerPoint.
- Strong communication and interpersonal skills.
- Working knowledge of ERP/SAP/Netsuite is desirable.