• Ensures that three quotations have been obtained for all items purchased. • Ensures thorough understanding of the SCALA system (Materials Management System). • Monitors and ensures that Purchasing obtains up-to-date and accurate quotations. • Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved. • Participates in formal negotiations for annual or large contracts involving inventory items. • Ensures that all goods delivered by suppliers are channelled to the Receiving Department. • Ensures all scales are working properly. • Ensures that all goods are not left unattended. • Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager. • Spot checks to ensure that goods are received as per specifications. • Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures. • Ensures all liquor bottles are stuck and stamped with the appropriate control labels. • Audits monthly stock take and prepares stock reconciliation for all stockrooms. • Prepares daily food and beverage actual/ potential cost report. • Ensures that all monthly inventories purchased are in balance with the accounts payable. • Prepares month-end cost audit report, which includes reconciliation of all storerooms. • Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable. • Conduct market survey of different items to ensure that the prices paid by the hotel are below the market retail prices. • Spot check periodically internal purchase orders for Food & Beverage items against their appropriate market lists. • Spot check the expiry dates on store items. • Carry out spot checks in all outlets, kitchen and stores for spoilage and wastage.