Job Title

Administrator - Accounts Payable

Job Description

Primary Function:

This role is in the Accounts Payable Process within a fast-paced, high-volume WSS environment supporting Vanderlande's global business operations that use the JD Edwards application for financial accounting and reporting. The position is responsible for tasks such as preparing and processing invoices, indexing, payments, vendor reconciliation, answering supplier queries, and resolving customer queries with high efficiency and quality for Vanderlande's business units.

Essential Functions:

- Invoice Processing and Matching: Perform 3/2 way matching of invoices to open Purchase Orders/Contracts as per SLA deadlines, ensuring sufficient controls for multi-currency invoice processing.

- Support Indexing Activity: Part of the Purchase to Pay cycle.

- Non-PO Invoice Processing: Account for Non-PO invoices in compliance with company policy.

- ITBR & Voucher Logging: Collaborate with operations/SCM/Project Managers to clear invoice holds in time for payment.

- Travel and Expense Claims Auditing: Ensure claims adhere to Vanderlande policies with a high level of accuracy.

- Month-End Deadlines: Complete all month-end activities within set deadlines to close AP periodic transactions.

- Payment Runs: Conduct weekly, monthly, and ad hoc payment runs with high accuracy.

- Monitor Individual Workload: Review and ensure efficient personal task management.

- Supplier Management: Address supplier queries on invoices, payments, and reconcile supplier statements.

- Internal Controls and Policies: Maintain a strong focus on internal controls and adhere to the company's accounting policies.

- Customer Relationship Management: Maintain positive relationships with both internal and external customers, ensuring professional communications.

- Process Improvement: Gather data for potential process improvements.

- Compliance: Adhere to Vanderlande's Global Ethics, Values and Philosophy, Management Environmental Safety and Security, and Health policies.

- Other Duties: Undertake additional activities as assigned by the supervisor or as required by management.

- High Dollar Invoice Auditing: Accurate reporting and auditing of high-value invoices (10K and above).

- Professional Feedback: Seek feedback constructively, learn from mistakes, and apply learnings to daily tasks.

- Knowledge Sharing: Share best practices with team members to enhance team performance.

Basic Requirements:

- Bachelor’s Degree in Accounting, Finance, or related field from an accredited institution.

- 4-6 years of relevant experience in the Accounts Payable domain.

- Should be a Team Leader or Subject Matter Expert in the Accounts Payable domain.

- Customer service industry experience is essential, preferably within a captive shared service environment.

- Strong verbal and written communication skills.

- Sound problem-solving skills with the ability to identify issues and propose solutions.

- Familiarity with internal controls, particularly SOX requirements.

- Knowledge of AP processes and related financial processes.

- Ability to work in a team environment.

ERP and Workflow Software Knowledge:

- Preferably familiar with JD Edwards, Bellin, Tungsten, Kofax, MXP.

Position Criteria:

- Proficiency in MS Office (Excel, PowerPoint, Access, Word).

- Good accounting knowledge.

- Strong customer service orientation.

- Structured approach to problem-solving and issue resolution.

- Ability to utilize accounting system expertise to troubleshoot financial system problems and resolve customer issues.

- Attention to detail and a high degree of accuracy.

- Ability to consistently meet deadlines.

- Highly motivated, self-starter who works well in a team environment or independently.

- Adaptable to change.

- Demonstrates strong competencies in dealing with ambiguity, customer focus, functional/technical skills, integrity and trust, organizational agility, and drive for results.