Job Title: Accountant I (Accounts Payable)

Job Description

Accountant - Accounts Payable (JR21820)

Primary Function:

This role is in the Accounts Payable Process, situated in a fast-paced, high-volume WSS environment that supports Vanderlande's global business and operations using the JD Edwards application for financial accounting and reporting. The position is responsible for preparing and processing invoices, indexing, payments, vendor reconciliation, answering supplier queries, resolving customer queries, etc., with a high degree of efficiency and quality for Vanderlande's business units.

Essential Functions:

- Invoice Processing and Matching: Perform 3/2 way matching of invoices to open Purchase Orders/Contracts per SLA deadlines, ensuring sufficient controls for multi-currency invoice processing.

- Support Indexing activity in the Purchase to Pay cycle.

- Process and account for Non-PO invoices as per policy.

- Focus on ITBR & Voucher Logging: Collaborate with operations/SCM/Project Managers to ensure invoice holds are cleared on time for payment.

- Understand the complexity of an A/P process in a project organization.

- Maintain pragmatic priorities and handle pressure effectively.

- Utilize experience with ERP solutions (classic or cloud) and A/P automation.

- Conduct accurate auditing of Travel and Expense Claims in adherence to Vanderlande Policies.

- Ensure compliance with the Segregation of Duties policy.

- Meet month-end deadlines to close AP Periodic transactions.

- Process payment runs (weekly, monthly, and ad hoc) with high accuracy.

- Review and monitor individual workload.

- Supplier Management and Communication: Answer supplier queries on invoices and payments and reconcile supplier statements.

- Emphasize internal controls and adhere to company accounting policies.

- Maintain positive relationships with internal and external customers, ensuring professional and appropriate communications.

- Gather data for potential process improvements.

- Comply with Vanderlande's policies: Global Ethics, Values and Philosophy, Management Environmental Safety and Security, and Health.

- Perform other activities as assigned by the supervisor or in special requirements from management or the company.

- Audit and report high-value invoices ($10K and above) ensuring quality output.

- Seek feedback professionally and learn from mistakes for daily operational tasks.

- Share best practices with team members to enhance team performance.

Basic Requirements:

- Bachelor's Degree in Accounting, Finance, or related field from an accredited institution.

- 8-12 years of relevant experience in the Accounts Payable domain.

- Recognized as a Subject Matter Expert in Accounts Payable.

- Skilled in Accounts Payable functioning.

- Experience in the customer service industry, preferably in a captive shared service.

- Strong verbal and written communication skills.

- Possess sound problem-solving skills and the ability to identify issues and propose solutions.

- Awareness of internal controls, especially SOX requirements.

- Actively monitor and maintain the A/P suspense accounts in JD Edwards.

- Perform period end reporting under IFRS and J-SOX.

- Manage hiring, training, coaching, periodic review, and appraisals for a team of 9 FTEs.

- Coordinate the daily activities of the A/P team.

- Anticipate and report challenges and changes to prevent surprises.

- Knowledgeable in AP processes and related financial processes.

- Ability to work effectively within a team.

- Proficient in ERP and Workflow Software, preferably JD Edwards, Bellin, Tungsten, Kofax, MXP.

Position Criteria:

- Proficiency in MS Office (Excel, PowerPoint, Access, Word).

- Strong accounting knowledge.

- A solid customer service orientation.

- A structured approach to problem-solving and issue resolution.

- Ability to apply accounting system expertise to troubleshoot financial system problems and resolve customer issues.

- Attention to detail and high level of accuracy.

- Ability to consistently meet deadlines.

- Highly motivated self-starter who can work well in a team or independently.

- Adaptable to change.

- Provide support and coaching to colleagues to improve their roles and address complex/international issues.

- Work closely with other APAC AP teams.

- Demonstrate strong competencies in Dealing with Ambiguity, Customer Focus, Functional/Technical Skills, Integrity and Trust, Organizational Agility, and Drive for Results.